How to use Free Quotation Generator online, free

A quotation is what you send before the work starts: a formal, itemised estimate that tells a prospective client exactly what you propose to do and what it will cost. Getting one out quickly and looking professional often decides whether you win the job - and unlike an invoice, a quote also needs to say clearly how long the price holds and give the client somewhere to accept it. This generator builds one in your browser on a real A4 page, so the live preview is the finished document rather than an approximation of it. Browse 300 templates across 15 industries, each with its own colour themes and default validity wording, add your logo, itemise what you are proposing, and set a validity period, tax and an optional discount. An "accepted by" signature line can be added with one toggle. Export a print-sharp PDF or PNG, copy it to your clipboard, or print it directly - nothing is uploaded, so your pricing stays private.

Invoices, quotes and cards only look professional if the details are right. Fill the form once, download a PDF, and keep the original numbers.

Free Quotation Generator is a good fit when freelancers quoting for a project before committing to it.

Why this exists

Free Quotation Generator is built around a few practical wins, not a long feature list:

• Free with no sign-up, subscription or watermark.
• 300 templates across 15 industries, built specifically for quotations - not a relabelled invoice.
• The preview is the real page, so the PDF you download matches it exactly.
• A validity period ("valid until") rather than a payment due date, because a quote expires, it does not fall due.
• An optional accepted-by signature line, since a quote is something a client signs to agree to, not something they owe.
• Runs entirely in your browser, so your pricing is never uploaded anywhere.
• Tax, discount and shipping are each entered as a percentage or a fixed amount and calculated for you.
• Any currency, so it works wherever you trade.

Walkthrough

1. Pick an industry category. Choose the category closest to your work - each shows 20 templates with sensible default validity terms for that industry.
2. Choose a template and colour theme. Pick a design, then one of its colour themes or set your own custom colours.
3. Add your branding. Upload your logo and enter your business name and contact details.
4. Enter the client and quote details. Who the quote is prepared for, a quote number, a reference, and how long the price is valid.
5. Itemise what you are proposing. One line per item with description, quantity and price. The subtotal updates as you type.
6. Add tax, a discount or shipping. Each is entered as a percentage or a fixed amount and calculated automatically.
7. Add an acceptance line if you want one. One toggle adds a signature-and-date line so the client has somewhere to formally accept.
8. Send it. Download a print-sharp PDF, a PNG, copy it to your clipboard, or print it directly.

Jobs it is built for

• Freelancers quoting for a project before committing to it.
• Tradespeople giving a written estimate after a site visit.
• Agencies proposing a scope of work with itemised costs.
• Suppliers responding to a request for pricing.
• Anyone who needs one professional quote occasionally rather than a subscription.

Worth knowing before you start

• Always set a validity period. Prices change, and an open-ended estimate can be held against you months later - the quick-validity buttons set 14, 21, 30 or 60 days in one click.
• Break the work into clear line items. A single lump sum invites haggling; itemised costs invite discussion about scope instead.
• Be explicit about what is NOT included. Most disputes come from assumed extras.
• Turn on the acceptance line when you want a paper trail that the client agreed to this exact scope and price.

What not to expect

• Quoting a single total with no breakdown, which makes the price look arbitrary.
• Leaving off a validity date, so an old quote can be accepted at a price no longer viable.
• Confusing a quote with an invoice. A quote is a proposal; it does not request payment.
• Forgetting to state whether tax is included. Clients read the total, not the assumptions.

Privacy, in one paragraph

Free Quotation Generator runs in your browser. The file or text you paste stays on your device. There is no account, and nothing is stored on a ToolBox server for this job.

Related tools worth opening next

If this is one step in a longer job, these usually come after it:

• Free Invoice Generator - Create a professional invoice from 300 templates across 15 industries, with your logo, colours and font
• Free Receipt Generator - Create a payment receipt from 300 templates across 15 industries, with your logo, colours and font

Short answers

What is the difference between a quote and an invoice?

A quotation is an offer made before the work: it proposes a scope and a price, and the client can accept or decline it. An invoice comes after delivery and requests payment that is owed. This tool reflects that difference directly - a validity period instead of a due date, and an optional signature line for acceptance - rather than reusing invoice wording with the labels swapped.

How many templates are there?

300 in total, 20 per industry across 15 categories, built specifically for this tool: their own layouts, colour palettes and default validity wording, not the invoice catalogue relabelled.

What does the acceptance signature line do?

It adds a labelled line at the bottom of the quote for the client to sign and date, which gives you a paper record that they agreed to this exact scope and price. It is on by default and can be switched off with one toggle if you do not need it.

How do I set how long the quote is valid?

Use the Valid until date field, or one of the quick-validity buttons for 14, 21, 30 or 60 days from the quote date. Stating a validity period protects you from being held to a price after your own costs change.

Should a quote include tax?

It should be explicit either way. State whether the figures include or exclude tax - this tool lets you add a tax percentage or fixed amount that is shown as its own line, which removes the ambiguity.

Can I add my logo?

Yes. Upload it and it appears in the preview immediately.

Is my pricing information private?

Yes. Everything is generated in your browser and nothing is uploaded, so your rates and margins never leave your device.

What format does it export?

A print-sharp PDF for emailing or attaching, a PNG image, or copy it straight to your clipboard to paste into a message. You can also print it directly.

Open the Free Quotation Generator when you are ready. It is free, and you do not need an account.