Mileage / Expense Log

Log business trips and claim at IRS, HMRC, ATO, CRA, IRD, Revenue and SARS rates

100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.

Rate

Miles · $0.725 per mile

Add a trip
Claim$0.000.0 miles · 0 trip(s)

Add trips or load a country sample.

IRS standard mileage rates. Official rates. Keep receipts. This is not tax advice. Tiered rates (HMRC, CRA, NZ) use running yearly distance, not a fresh band per trip.

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About this tool

Business mileage is claimed at a cents-per-mile or pence-per-mile rate rather than by saving every fuel receipt. The IRS publishes a standard mileage rate for the United States, HMRC publishes approved mileage allowance payments for the UK, and the ATO publishes cents-per-kilometre rates in Australia. This log lets you add trips, pick the matching official-style rate, and download a CSV for your accountant. Rates are simplified annual presets - your tax office may publish mid-year updates.

How to use this tool

  1. Choose a mileage ratePick IRS (USA), HMRC (UK), ATO (Australia) or CRA-style Canada. Distance units follow the preset.
  2. Add each tripDate, purpose and distance. Load a USA, UK or Australia sample to see a realistic week of travel.
  3. Export CSVDownload the log for Excel, Google Sheets or your bookkeeper.

Key features

  • Official-style rates for the USA, UK, Australia and Canada.
  • CSV export that accountants actually open.
  • Private in your browser - no cloud expense app required.

Common uses

  • Self-employed drivers logging IRS standard mileage.
  • UK contractors claiming HMRC AMAP rates.
  • Australian sole traders using the ATO cents-per-km method.

Tips for better results

  • Record the business purpose on the day - “client visit, Manchester” beats “travel”.
  • Do not mix commuting and business miles in one row if your tax office treats them differently.

Mistakes to avoid

  • Claiming the IRS rate and actual fuel on the same miles.
  • Using miles with an ATO kilometres rate.
  • Treating this log as a filed tax return.

Frequently asked questions

The IRS publishes a cents-per-mile rate each year for business use of a car. This tool uses the preset shown on the page. Confirm the current year’s rate on IRS.gov before you file.

HMRC approved mileage allowance payments are typically 45p per mile for the first 10,000 business miles in a tax year and 25p thereafter for cars. The preset follows that structure.

Yes. Choose the ATO cents-per-kilometre method. Enter kilometres, not miles. The ATO also caps the number of kilometres you can claim this way.

A contemporaneous log is what auditors ask for. Keep the CSV and, where required, fuel or parking receipts as well.

No. Trips stay in this tab until you export. Nothing is uploaded to ToolBox.

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