Agency Email Signature Generator
26 agency email signature designs with logo, case-study link and team-wide roll-out
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
Icons are small hosted images with the network name as alt text, so they still read when images are blocked.
Mail clients can't read files from your PC - an image must live at a public https:// link. This makes an email-ready copy (cropped, under ~50 KB) for you to host.
Presets are common wording, not legal advice - check what your firm or regulator requires.
Upload a CSV or Excel file with Name, Title, Email (and optionally Phone, Mobile, Department, Photo URL, LinkedIn). You get one .htm signature per person in a ZIP, in the current design.
Preview - Agency Stripe
Thanks for your time today - I will send the proposal by Friday.
Best,
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Your draft saves in this browser automatically. Nothing you type is uploaded, and no tracking pixel is ever added.
Designs - 26
Install it
- Click Copy for Gmail & web.
- Gmail → Settings (gear) → See all settings → General → Signature → Create new.
- Paste into the box, set it as the default for new emails and replies, then Save changes at the bottom.
Checks
Images
- No images - the signature is text and tables only, which every client shows.
- Every image has width, height and alt text, so Gmail cannot stretch it and a blocked image still reads as text.
Before you use it
- Send a test email to yourself (and one to a Gmail and an Outlook address if you can) before using it for real.
- Open it on your phone - wide signatures scroll sideways on small screens; pick 480 px if yours does.
- View it with images blocked (Outlook desktop does this by default): the alt text and initials should still say who you are.
- Click every link - phone, email, website, social, button - from the received email, not the preview.
- Reply to that test email once, to check the signature does not duplicate or stack in a thread.
- Check it in dark mode on your phone; logos with transparent backgrounds can disappear on black.
An agency signature is the smallest piece of work you send
Clients hire an agency for its taste, and they judge that taste from everything you send them - including the four lines at the bottom of every email. A mismatched set of signatures, one per designer, tells a client that the studio cannot keep its own brand consistent; a single, quiet, well-set design tells them the opposite. These 26 agency email signature designs are built for creative studios, marketing and digital agencies, PR firms and production companies. Pick one, set the agency colour and logo once, then roll the same design out to every account manager, strategist and designer from a spreadsheet. Each layout is coded with tables and inline styles, so it holds together in Outlook at a client's corporate office as well as in Gmail, and nothing you type leaves your browser.
How to use this tool
- Pick the studio designBrowse the agency designs and choose the one that suits your brand - minimal, logo-led or with a work link.
- Set brand colour, font and logoMatch the accent colour to your brand or pull it from your website, then paste a hosted https:// link to the logo.
- Add a link to your workPoint the button or promo line at your newest case study or showreel rather than the homepage.
- Export for the teamUpload a spreadsheet of names and roles to get one signature per person in a ZIP, then share the install cards.
What an agency email signature should carry
Agency email moves between three audiences: clients approving work, prospects comparing pitches, and suppliers chasing purchase orders. The signature has to serve all three without turning into a banner ad.
- Name and a role clients understand - Account Director, Senior Copywriter, Head of Paid Social.
- The agency logo, sized small; the agency name as real text next to it for when images are blocked.
- A direct line or mobile for the person, not only the studio switchboard.
- One link to work: the latest case study, the showreel, or the portfolio page.
- The studio address if you meet clients there, or the cities you work from if you are remote.
- The two social profiles that show your work best - often LinkedIn plus Instagram, Behance or Dribbble.
One design for the whole studio
The fastest way to make a ten-person agency look like a forty-person one is consistency. Choose a design, lock the accent colour, font and logo, then upload a CSV or Excel sheet with each person's name, title, phone and email. You download a ZIP with one ready-to-install signature per person, all identical in structure.
When someone joins, add a row and export their file; when the rebrand lands, change the colour once and re-export everyone. Nobody has to redraw anything in their mail app.
Using the promo line for new work and awards
Agencies always have news: a new client, a launch, a shortlist. The thin promo strip under the signature is the place for it - "New: our rebrand for Northside Coffee" with a link to the case study. Rotate it when the news changes and keep the rest of the signature fixed, so clients keep recognising your email at a glance.
Resist the urge to add every award badge. One line of recent work is read; a row of five logos looks like a footer nobody reads.
Surviving the client's inbox
Many agency clients sit behind corporate Outlook, which renders HTML with Microsoft Word and blocks images until the reader allows them. Every design here keeps names, numbers and links as live text, and the "Copy for Outlook desktop" option produces a version with square corners and fixed line heights for that engine. Send a test to someone on Outlook before the whole team switches over.
Key features
- 26 designs chosen for creative, marketing and digital agencies.
- Team export from CSV or Excel, so every person ships the same signature.
- Promo strip for new work, launches and shortlists.
- Logo plus a text fallback, so the agency name still shows when images are blocked.
- Outlook-specific copy option for clients on corporate mail.
- Runs in your browser: no account, no watermark, no tracking pixel.
Common uses
- A studio standardising signatures after years of everyone designing their own.
- An agency rolling out a rebrand to every inbox on the same day.
- Adding a "latest case study" link to new-business emails.
- Onboarding a new hire with a ready-made signature file on day one.
Tips for better results
- Link to one case study, not the whole portfolio - specific work persuades.
- Keep the logo under about 50 KB and host it on your own domain.
- Use job titles a client would recognise, not internal studio jokes.
- Change the promo line monthly so regular clients still notice it.
Mistakes to avoid
- Letting every designer style their own signature, so the studio looks fragmented.
- A logo-only image signature, which shows nothing when Outlook blocks images.
- Stacking award badges until the signature is taller than the email.
- Linking to a case study that later gets taken down, leaving dead links in old threads.
Frequently asked questions
Each person's name and role, the agency logo with its name as text, a direct number, one link to recent work and at most two social profiles. Keep the agency look identical across the team; only the personal details change.
Choose one design, set the colour, font and logo, then upload a CSV or Excel sheet with Name, Title, Phone and Email columns. You get a ZIP with one signature per person, all in the same layout.
Yes. Use the call-to-action button or the promo strip and point it at a specific case study or reel. Update it when you publish new work.
No. The layouts use tables and inline styles, the agency name stays as text beside the logo, and there is a dedicated "Copy for Outlook desktop" option for the Word-based renderer.
It depends on the studio. Client-facing roles such as account managers benefit from a headshot; if you use photos, use them for everyone so the team stays consistent.
Yes. The team export is free, with no signup, no watermark and no per-seat charge, and the signatures contain no tracking.