Wholesale Receipt Template
Free wholesale receipt template for wholesale and manufactured goods - 20 free and 20 premium receipt designs
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Payment received for the goods listed. Keep this receipt with your delivery note for any warranty claim.
Next step - carries the parties, lines and references across
Need the bill first? Open the Invoice Generator - or press Convert to start an invoice from this receipt.
Page
“Fit to content” ends the page where your receipt ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Received from
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Page margins (in points; 48 is about 12.7 mm)
Wholesale and manufacturing receipts for trade orders
Trade buyers check receipts line by line against their purchase order and the delivery note, so a wholesale receipt needs product codes, batch or lot numbers, case quantities and trade pricing. This template is set up for manufacturers, wholesalers and distributors selling to shops and businesses - with the buyer's PO number, tax treatment, and the goods paid for listed exactly as they were shipped. The sample is a machined part sold by the unit, showing where product codes and quantities go.
How to use this tool
- Choose a trade receipt designPick a layout with room for product codes and several line items - trade orders are rarely one line.
- Match the purchase orderEnter the buyer’s PO number and each product code, batch or lot number, case quantity and trade price exactly as shipped.
- Send it with the delivery noteEmail the PDF to the buyer’s accounts team so it can be matched against the order and the delivery.
Purchase orders, delivery notes and batch numbers
Quote the customer's purchase order number and your delivery note number on the receipt. List each product with its SKU, pack size or case quantity, unit trade price and any volume discount. For food, cosmetics, chemicals or anything that can be recalled, add the batch or lot number - it is how a buyer traces a problem back to a specific production run.
Resale and tax exemptions
Buyers purchasing goods to resell may not pay sales tax. In the United States, a wholesaler usually needs a valid resale certificate from the buyer to sell tax-exempt, and the receipt should show that no sales tax was charged and why. In VAT countries, trade sales normally include VAT that the buyer reclaims, so your VAT number and the buyer's matter. Follow your local rules.
Key features
- Product codes, batch numbers and PO references that trade buyers check line by line.
- Space for tax treatment and resale exemptions.
- Suits manufacturers, wholesalers, hardware suppliers and distributors.
Common uses
- Small manufacturers selling to independent shops.
- Distributors confirming payment for pallet orders.
- Food producers recording batch numbers for traceability.
- Trade buyers needing a receipt to match a purchase order.
Tips for better results
- Always include the buyer's PO number.
- Add batch or lot numbers for recallable products.
- Show case or pack quantities as well as units.
Mistakes to avoid
- Product names without SKUs, which buyers cannot match.
- Charging or omitting tax without noting a resale exemption.
- Receipt quantities that differ from the delivery note.
Frequently asked questions
Your company and tax details, the buyer, PO and delivery note numbers, each product with SKU, quantity, trade price, any batch numbers, tax treatment, total paid and payment method.
In the US, sellers generally need a valid resale certificate from the buyer. Rules differ by state.
They let buyers trace products to a production run in a recall or quality complaint.
Yes - list each delivery note number with its goods and totals.