Subscription Receipt Template
Free subscription receipt template for software, SaaS and subscriptions - 20 free and 20 premium receipt designs
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Payment received and applied to your account. Keep this receipt for your records and expense reports.
Next step - carries the parties, lines and references across
Need the bill first? Open the Invoice Generator - or press Convert to start an invoice from this receipt.
Page
“Fit to content” ends the page where your receipt ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Received from
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Page margins (in points; 48 is about 12.7 mm)
Subscription and software receipts for each billing period
A software receipt is mostly read by someone in finance trying to match a card charge to a supplier. That means it must show the plan, the billing period, the number of seats or licences, and any tax or VAT treatment - clearly enough that nobody has to log into your app to work out what was bought. This template is set up for SaaS products, apps, plugins and licence sales. The sample is a monthly plan, showing how the billing period and seat count appear.
How to use this tool
- Choose a clean billing layoutFinance teams read software receipts quickly, so a plain, well-structured design works best.
- State the plan and periodEnter the plan name, the billing period, the number of seats or licences, the price and the tax or VAT treatment.
- Send it to the billing contactEmail the PDF to the person who manages the account, with your company and tax details.
Billing periods, plans and seats
- Product and plan name, for example "Pro - annual".
- Billing period with start and end dates.
- Number of seats, users or licences and the price per seat.
- Prorated credits or charges from a mid-cycle upgrade, as their own lines.
- Discounts and coupon codes.
- Customer account ID or email so finance can find the subscription.
Tax and VAT on digital services
Digital services are often taxed where the customer is, not where the seller is. In the EU, business customers who give a valid VAT number can usually be charged under the reverse-charge mechanism, and the receipt should show their VAT number and a reverse-charge note; consumers are charged VAT at their own country's rate. Other regions have their own digital-tax rules, so record the customer's country and tax ID on every receipt.
Key features
- Plan, billing period and seats shown clearly - no need to log in to see what was bought.
- Space for VAT or sales tax on digital services.
- Ideal for SaaS products, apps, plugins and licence sales.
Common uses
- Indie developers selling plugins or licences directly.
- Small SaaS companies sending receipts for annual plans.
- Agencies reselling software licences to clients.
- Customers requesting receipts for past billing periods.
Tips for better results
- Always state the billing period dates.
- Show prorations clearly when customers change plans.
- Include the customer's VAT or tax ID when they provide one.
Mistakes to avoid
- Receipts that show only a product name and amount, with no period.
- Hiding proration in the total, which confuses finance teams.
- Charging VAT to a business that supplied a valid VAT number where reverse charge applies.
Frequently asked questions
The product and plan, billing period dates, seats or licences, prorations, discounts, tax, total paid, payment method and the customer account.
Add a credit line for the unused part of the old plan and a charge line for the new plan for the rest of the period.
In the EU, a business customer with a valid VAT number can be billed without VAT, and accounts for it themselves. Show their VAT number and a reverse-charge note.
Yes. Name the licence type, version and any update or support period included.