Agency Receipt Template
Free agency receipt template for marketing and advertising work - 20 free and 20 premium receipt designs
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Payment received for the campaign work listed. Thank you for working with us.
Next step - carries the parties, lines and references across
Need the bill first? Open the Invoice Generator - or press Convert to start an invoice from this receipt.
Page
“Fit to content” ends the page where your receipt ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Received from
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Page margins (in points; 48 is about 12.7 mm)
Agency receipts for retainers and ad spend
Marketing agencies take payments that are easy to misunderstand: a monthly retainer for the team's time, media budget that passes straight through to ad platforms, and one-off project fees. Clients need to see which is which. This template gives agencies and consultants a receipt that separates fees from pass-through spend, names the month or campaign, and keeps the totals clear for a client's finance team. The sample is a monthly campaign retainer, showing how fees and media spend are kept apart.
How to use this tool
- Choose an agency receipt designPick a layout with room for several lines - agency payments usually combine fees and spend.
- Split fees from media spendEnter the retainer or project fee and any media budget passed through to ad platforms on separate lines, with the month or campaign.
- Send it to the client’s finance teamEmail the PDF to whoever approves your invoices, so it can be matched against the purchase order.
Retainer fees versus media spend
Show your management fee and the media or ad budget on separate lines. Media spend paid to Google, Meta or a publisher is often passed through at cost; your fee is your income. Clients compare these against the platform invoices, and their accounts may treat them differently. If you add a markup or commission on media, state it as its own line.
Monthly and campaign periods
State the period each payment covers - "Retainer: March 2027" or "Campaign: Spring launch, 1-30 April". For performance deals, list the base fee and any bonus earned separately. A receipt that maps cleanly to the statement of work saves a round of emails every month.
Key features
- Fees and pass-through media spend shown separately, so clients see what the agency earns.
- Month and campaign references that match the client’s budget lines.
- Clear totals for a client’s finance team.
Common uses
- Agencies receipting a monthly retainer.
- Consultants confirming payment for a one-off campaign.
- Freelance media buyers recording client ad budgets received.
- Clients needing proof of payment for a marketing project.
Tips for better results
- Separate fees, media spend and any markup.
- Name the month or campaign on every receipt.
- Reference the statement of work or proposal number.
Mistakes to avoid
- Combining media spend and fees in one total.
- No period stated on a retainer receipt.
- Not showing commission on media as its own line.
Frequently asked questions
As a separate pass-through line from your fee, with any markup or commission shown on its own line.
Yes - one receipt per period, naming the month, keeps both sets of books aligned.
Yes, as a separate line linked to the result it was earned for.
Your proposal, statement of work or invoice number, so the client can match it.