Sales Order Generator
Confirm what a customer ordered - SKUs, ship-to, ship date and deposit - then turn it into an invoice or packing slip.
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
Seller
Northwind Supply Co.
48 Foundry Lane Portland, OR 97209
orders@northwind.example +1 503 555 0142 EIN 93-1234567
#SO-001
Confirmed| SKU | Description | Qty | Rate | Disc. | Tax | Amount |
|---|---|---|---|---|---|---|
| SH-180-OAK | Oak shelving unit, 180 cm | 12 | $189.00 | 8.5% | $2,268.00 | |
| TB-RND-90 | Display table, round | 4 | $245.00 | 10% | 8.5% | $882.00 |
| HW-KIT-02 | Assembly hardware kit | 16 | $12.50 | 8.5% | $200.00 |
Thank you for your order. Please check the items and quantities and let us know of any changes before the ship date.
Prices are fixed for this order. Goods remain our property until paid in full. Returns accepted within 30 days in original packaging.
Next step - carries the parties, lines and references across
Usually made from Job Estimate, Proforma Invoice - open it and press Convert, or import one below.
Document
Seller
Bill to
Details
Line items
Options
Notes, terms and payment
Signature and stamp
History - saved in this browser only
Documents are saved here when you download, print or send them - or press Save.
Sales order generator
A sales order is the seller's confirmation of exactly what a customer has ordered - items, quantities, prices, where it ships and when - issued after the customer says yes and before anything is invoiced. It is the document the warehouse picks from and the one both sides check when an order changes. This generator builds one on a real page in your browser: SKU lines with per-line tax and discount, separate bill-to and ship-to addresses, the customer's PO number, requested ship date, shipping method, payment terms, a deposit percentage and an order status from Draft to Delivered. When the order is ready to bill or ship, one click carries everything into an invoice or a packing slip, so nothing is retyped.
How to use this tool
- Add your business and the customerType them in or pick the customer from the client book you already use with the Invoice Generator.
- Add a ship-to address if it differsTurn on Ship to for a warehouse, store or job site - or copy the bill-to address with one click.
- List the itemsEach line takes a SKU, description, quantity, rate, discount % and tax %. Lines can be reordered, duplicated and grouped under section headings.
- Set the order detailsCustomer PO number, quote reference, shipping method, payment terms, requested ship date and status.
- Add shipping and a depositShipping is added after tax; a deposit percentage shows the deposit due and the balance on delivery.
- Send it, then convert itDownload a PDF, print it or send it by email or WhatsApp. When the goods go out, use Convert to Packing Slip or Convert to Invoice.
Sales order, quote, invoice - which comes when
A quote or estimate is an offer. Once the customer accepts it, the sales order confirms the deal on your side. Goods are picked and shipped against the order with a packing slip, and the invoice asks for payment. Keeping one document per step means every party can see what was offered, what was agreed, what was sent and what is owed.
- Quote / estimate → Sales order: the agreed items and price.
- Sales order → Packing slip: what is in each box, including back-orders.
- Sales order → Invoice: the request for payment, less any deposit.
Key features
- Free, with no sign-up and no watermark on the PDF.
- Runs in your browser - customer names, prices and addresses are never uploaded.
- The preview is the real A4 or Letter page, so the PDF, PNG and print match it exactly.
- 12 templates with several colour themes each, built on the same engine as the Invoice Generator.
- Uses the same client book as the Invoice and Quotation Generators on this browser.
- Drafts save themselves; history, duplicate and auto-numbering are built in.
- Converts to an invoice, packing slip, work order or proforma with the lines and references carried across.
Common uses
- Wholesalers and distributors confirming B2B orders against a customer PO.
- Furniture, print and custom-goods makers confirming specs before production.
- Online shops taking large or phone orders that need a written confirmation.
- Manufacturers recording a deposit before materials are bought.
- Anyone who wants the order, the packing slip and the invoice to carry the same numbers.
Tips for better results
- Always put the customer's PO number on the order. Their accounts team matches your invoice to it, and a missing PO is the most common reason invoices get held.
- Use SKUs even if you only have a few products - they make the packing slip and any return much easier to check.
- Set the status as the order moves (Confirmed, In production, Shipped). The status prints on the page, so a re-sent PDF is self-explanatory.
- Take a deposit on custom or made-to-order work and show it on the order; the invoice later reflects what is still due.
Mistakes to avoid
- Treating a sales order as an invoice. It confirms the order; it is not a request for payment and is not a tax document.
- Shipping to the bill-to address by default when the customer gave a different delivery location.
- Changing quantities by phone without re-issuing the order, so the packing slip and invoice no longer match it.
Frequently asked questions
A document the seller issues to confirm a customer's order: the items and quantities, agreed prices, delivery address and date, and payment terms. It is created after the customer accepts a quote and before the invoice.
They describe the same deal from opposite sides. The buyer sends a purchase order to the seller; the seller confirms it with a sales order. That is why the sales order has a field for the customer's PO number.
Yes. Convert to Invoice opens the Invoice Generator with the parties, lines, discounts, shipping and a reference to the order already filled in. Line discounts are folded into the price, and tax carries over as one rate when every line shares it.
Yes. Convert to Packing Slip copies the lines as "ordered" quantities, uses the ship-to address as the delivery address, and fills in the order number, customer PO and carrier.
Each line is quantity × rate less its discount. An order-level discount comes next, then each line's tax on what is left, then shipping. A deposit percentage is taken from the grand total.
Yes - SO-001, SO-002 and so on, one past the highest number you have used on this browser. You can type your own number at any time.
In your browser only. The current draft saves itself, and every order you download, print or send is kept in History so you can reopen or duplicate it.
Yes. No account, no limit and no watermark on the PDF.
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