Work Order Generator
Assign a job with priority, due date, site, task checklist, parts used, start and finish times, and a customer sign-off.
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
Service provider
Ridgeline Builders LLC
77 Cedar Court Boise, ID 83702
jobs@ridgeline.example +1 208 555 0127
#WO-001
Scheduled| SKU | Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|---|
| PL-TRAP-15 | P-trap kit, 1½" PVC | 1 | $18.50 | 6% | $18.50 |
| PL-HOSE-16 | Braided supply hose 16" | 2 | $9.75 | 6% | $19.50 |
Site / location
15 Juniper Drive, Meridian - side gate code 4417
Job description
Kitchen leak under the sink. Replace the trap and supply hoses, check the dishwasher connection, test for leaks.
Please call the customer 30 minutes before arrival.
Next step - carries the parties, lines and references across
Usually made from Job Estimate, Sales Order - open it and press Convert, or import one below.
Document
Service provider
Customer
Details
Task checklist
Parts and materials
Options
Notes, terms and payment
History - saved in this browser only
Documents are saved here when you download, print or send them - or press Save.
Work order generator
A work order tells a technician or crew what to do, where, by when and with what - and, once signed, proves the job was done. This generator builds one in your browser with a priority (Low to Urgent), due date, site and access notes, the person assigned, a job description, a tick-box task checklist, the parts and materials used, and time started and completed. The customer sign-off line turns the same page into a completion record. Prices on parts can be shown or hidden, and when the job is finished, Convert to Invoice carries the parts into a bill.
How to use this tool
- Add the customer and siteCustomer details plus the exact location and access notes - gate codes, parking, who to ask for.
- Set priority, due date and assigneeSo the crew knows what to do first and who owns it.
- Describe the job and list the tasksA short description, then a checklist the technician ticks off.
- Record parts usedSKU, description, quantity and price - hide prices if the technician should not see them.
- Log the timeTime started and time completed print on the page.
- Get it signed and bill itThe customer signs off; Convert to Invoice bills the parts and you add labour.
Where a work order fits
The work order sits between what the customer agreed (an estimate or sales order) and what they pay (the invoice). Create it from an estimate with Convert to Work Order, and finish with Convert to Invoice.
Key features
- Free, with no sign-up and no watermark on the PDF.
- Runs in your browser - customer names, prices and addresses are never uploaded.
- The preview is the real A4 or Letter page, so the PDF, PNG and print match it exactly.
- 12 templates with several colour themes each, built on the same engine as the Invoice Generator.
- Uses the same client book as the Invoice and Quotation Generators on this browser.
- Drafts save themselves; history, duplicate and auto-numbering are built in.
- A printable task checklist with tick boxes, priority levels and a customer sign-off.
Common uses
- Maintenance and repair companies dispatching technicians.
- Property managers sending jobs to contractors.
- IT support teams recording on-site visits.
- Workshops tracking a repair from intake to collection.
Tips for better results
- Put access instructions in the site field. A wasted trip costs more than the time it takes to write them.
- Tick tasks as they are completed before printing the sign-off copy, so the customer signs what was actually done.
- Record start and finish times on site - they settle any later argument about labour.
- Use the order or estimate reference so the work order links back to what the customer agreed.
Mistakes to avoid
- Sending a technician without the site address or contact.
- Leaving the job unsigned, so there is no proof of completion.
- Forgetting to bill the parts used.
Frequently asked questions
An instruction to carry out a specific job - what, where, by when and by whom - that also records the parts used, the time spent and the customer's sign-off when it is done.
Yes. Each task has a tick box; done tasks print with a filled box and struck-through text, open ones with an empty box to tick by hand.
Yes. Turn off "Show part prices" and the parts list prints with descriptions and quantities only.
Use the Time started and Time completed fields - they take a date and time and print in the details column.
Yes. Convert to Invoice opens the Invoice Generator with the customer, parts and references filled in.
Yes. On the Job Estimate page press Convert to Work Order, or use Import here to pick an estimate or sales order saved in this browser.
Yes, with no sign-up and no watermark.
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