Quotation Template for Contractors
Free quotation template built for building and trade work
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Valid for 30 days; material prices may be revised if acceptance falls outside this window. A signed copy authorises work to begin.
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Page
“Fit to content” ends the page where your quote ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Prepared for
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Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
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Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
Construction quotes: price, exclusions and variations
A building quote becomes the reference point for every conversation on site, so it has to be precise about what is in the price and what is not. This quotation template for contractors and tradespeople is laid out with labour and materials, allowances for items the client has not chosen yet, exclusions, a staged payment schedule and a validity date - the parts that decide whether a job ends in a handshake or an argument. The sample prices groundwork and a materials allowance separately, the way most building quotes are compared.
How to use this tool
- Open the building quoteThe Construction pack starts with site preparation and a materials allowance already laid out.
- Price labour, materials and allowancesAdd each stage of work, provisional allowances for items not yet chosen, exclusions and the deposit and stage payments.
- Set the validity and sendMaterial prices move, so set how long the price holds, then send it for the client to accept.
Quote or estimate - say which
A quote is normally a fixed price for the described work; an estimate is an informed guess that can change. Use the right word on the document, because customers and courts read them differently. If parts of the job cannot be priced yet, such as the final tile choice, include an allowance (called a provisional or prime cost sum in some countries) and say that the price will be adjusted to the actual cost.
Exclusions, variations and deposits
Deposits are regulated in some places. In California, for example, a home improvement contractor generally cannot take a down payment of more than 10% of the contract price or $1,000, whichever is less. Check your state or country's rules before setting the deposit.
- Exclusions: permits and fees, skip hire, making good decoration, hidden defects found when opening up.
- Variations: any change is priced and agreed in writing before the work is done.
- Validity: material prices move, so give the quote an expiry date - 30 days is common.
- Payment schedule: deposit, stage payments tied to milestones, retention if used, and final payment.
Key features
- Labour, materials, allowances and exclusions clearly separated.
- A staged payment schedule agreed before work starts.
- A validity date that protects you when material prices change.
Common uses
- Builders quoting extensions and renovations.
- Electricians and plumbers quoting a rewire or new bathroom.
- Roofers and landscapers quoting fixed-price jobs.
- Subcontractors pricing a package of work for a main contractor.
Tips for better results
- Write exclusions as clearly as inclusions.
- Use allowances for items the client has not chosen.
- Tie each stage payment to a visible milestone.
Mistakes to avoid
- Calling an estimate a quote, then changing the price.
- No expiry date while material prices rise.
- Agreeing variations verbally on site.
Frequently asked questions
A quote is usually a fixed price for defined work; an estimate is an approximate price that may change. Label your document accurately.
The scope of work, labour and materials, allowances, exclusions, timeline, payment schedule, validity period, and terms for variations.
It depends on where you work. California, for example, generally caps home improvement down payments at 10% or $1,000, whichever is less.
Typically 30 days, shorter when material prices are volatile.