Quotation Template for Tutors
Free quotation template built for teaching and coaching
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Valid for 14 days. This quote secures a proposed schedule; the place is only confirmed once accepted and the first session paid.
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Page
“Fit to content” ends the page where your quote ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Prepared for
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
Quotes for tutoring, courses and coaching packages
Parents and students choosing a tutor or course compare the price per session, how many sessions they will need and what happens if they miss one. This quotation template for tutors, academies and trainers is set up around packages - number and length of sessions, frequency, materials and the cancellation policy - with a clear total and payment schedule. The sample is a one-to-one coaching package with materials, showing how a package price is presented to parents.
How to use this tool
- Open the tutoring quoteThe Education & Coaching pack starts with a coaching package and a materials line.
- Set out the packageState the number and length of sessions, how often they run, materials included and the cancellation policy.
- Send it to the parent or studentDownload the PDF or share a link, with the payment schedule and the start date.
Packages, frequency and outcomes
Quote a programme rather than open-ended lessons: "10 one-hour GCSE maths sessions, weekly, with a mock exam and progress report". It gives the family a plan and a total, and it lets you offer a package rate below the single-session price. Add an optional trial lesson for new students.
Materials, cancellations and group rates
- Books, worksheets or platform fees as separate lines.
- Online or in-person, and travel charges for home visits.
- Cancellation notice - commonly 24 hours - and what happens to missed sessions.
- Group or sibling rates.
- Package expiry date.
Key features
- Package pricing that shows the value of committing to a course.
- Cancellation and missed-session rules agreed up front.
- Suits private tutors, coaching centres and course providers.
Common uses
- Private tutors quoting exam preparation packages.
- Language schools quoting a term of classes.
- Corporate trainers pricing a workshop series.
- Music teachers quoting lessons by term.
Tips for better results
- Quote a package with a clear goal.
- State cancellation and rescheduling terms.
- Offer a trial session.
Mistakes to avoid
- Open-ended lessons with no plan or total.
- No cancellation policy.
- Forgetting material costs.
Frequently asked questions
Either works, but say which. A package price for a set number of sessions, with the per-session rate shown beside it, lets parents compare you with a tutor who only quotes hourly and see the saving for committing up front.
As a package: number and length of sessions, frequency, materials, total price and payment schedule, with a cancellation policy.
Many tutors charge for late cancellations, often under 24 hours. Put the rule on the quote.
Yes - list the per-student price for groups and any sibling discount.
Give it an expiry date, such as the end of term, so sessions are used.