Quotation Template for Developers
Free quotation template built for software and IT work
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
Your work is kept on this device as you type - it will not appear on other devices. Sign in to keep quotes in an account.
Page
“Fit to content” ends the page where your quote ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Prepared for
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
Quoting software and IT projects honestly
Software is hard to quote because the requirements are rarely complete when the client asks for a price. This quotation template for developers and IT providers is laid out for that reality: phases with their own prices, clear assumptions, time-and-materials or fixed-price options, and separate lines for licences, hosting and support after launch - so the quote survives contact with the first change request. The sample prices platform setup and a custom integration as separate phases, so later change requests have a baseline.
How to use this tool
- Open the IT quoteThe IT & Software pack begins with setup and integration phases priced separately.
- Price each phaseBreak the project into phases with their own price, choose fixed price or time and materials, and add licences, hosting and support as separate lines.
- List the assumptions and sendWrite the assumptions the price depends on, then send the quote for approval.
Break the project into priced phases
- Discovery or specification - fixed price, produces the detailed scope.
- Design and build - fixed price per milestone, or an estimate range on time and materials.
- Testing and launch - including the number of bug-fix rounds.
- Third-party costs - hosting, licences, APIs - passed through at cost or marked up, stated as such.
- Support and maintenance - monthly fee with response times.
Change requests and estimates
Say how changes are handled before the first one arrives: a short written change request, a quoted price or hours, and approval before work starts. If you give a time-and-materials estimate, give a range and the rate, and promise to warn the client before the upper end is reached. A range that turns out right builds more trust than a precise number that turns out wrong.
Key features
- Phased pricing that survives the first change request.
- Licences, hosting and ongoing support kept apart from build costs.
- Assumptions stated up front, so scope changes are easy to price.
Common uses
- Agencies quoting a website or app build in milestones.
- IT providers pricing a network setup and monthly support.
- Freelance developers quoting fixes and feature work.
- SaaS consultants pricing integrations and migrations.
Tips for better results
- Price discovery separately when requirements are unclear.
- Show third-party costs on their own lines.
- Define what "done" means for each milestone.
Mistakes to avoid
- One fixed price for a project with no specification.
- Forgetting ongoing hosting and licence costs.
- No change-request process.
Frequently asked questions
Split it into phases, price discovery separately, give fixed prices or estimate ranges per phase, list third-party costs and support, and state how changes are priced.
Fixed price suits a well-specified project; time and materials suits evolving scope. Many quotes offer a fixed-price discovery followed by either.
Yes, as a separate recurring line, so the client sees the total cost of running the software.
As a monthly fee with included hours, response times and the rate for work beyond them.