Quotation Template for Tour Operators
Free quotation template built for travel planning and bookings
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Valid for 14 days and subject to availability at the time of booking. A deposit confirms the reservation; the balance is due 21 days before departure.
Your work is kept on this device as you type - it will not appear on other devices. Sign in to keep quotes in an account.
Page
“Fit to content” ends the page where your quote ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Prepared for
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
Travel quotes: itineraries, inclusions and deadlines
A travel quote sells a trip before it exists, so it must be exact about what is included, what is not, and when prices are confirmed. This quotation template for tour operators and travel planners is laid out as an itinerary quote - day by day, per-person pricing, single supplements, inclusions and exclusions, deposit and final-balance dates, and a cancellation schedule. The sample prices planning and accommodation per night, showing how an itinerary quote is broken down.
How to use this tool
- Open the travel quoteThe Travel & Hospitality pack starts with itinerary planning and nightly accommodation.
- Build the itineraryAdd each day, per-person prices, single supplements and what is and is not included.
- Set deposits and cancellation termsState the deposit and final-balance dates and the cancellation schedule, then send it.
Per-person pricing and inclusions
- Price per person by room type, and the single supplement.
- Day-by-day itinerary with hotels, transfers and activities.
- Inclusions: flights, transfers, meals, guides, entrance fees.
- Exclusions: visas, travel insurance, tips, optional excursions.
- Child prices and group discounts.
Availability, deposits and cancellations
Prices for flights and hotels change until they are booked, so say "subject to availability at time of booking" and give a short validity period. Then set out the deposit, the date the final balance is due, and a cancellation scale - for example, the share of the price lost at 60, 30 and 14 days before departure. In the EU and UK, package holidays carry extra traveller protections under package travel rules, so if you sell packages, check your obligations.
Key features
- Itinerary-style quotes that are exact about inclusions and exclusions.
- Per-person pricing with single supplements.
- Deposit, balance and cancellation dates in one place.
Common uses
- Tour operators quoting a group tour.
- Travel planners pricing a honeymoon itinerary.
- Destination management companies quoting corporate trips.
- Pilgrimage and study-tour organisers quoting per person.
Tips for better results
- Price per person and per room type.
- List exclusions as clearly as inclusions.
- Set out the cancellation scale.
Mistakes to avoid
- Holding prices without a validity date.
- No single supplement.
- Leaving tips, visas or insurance unmentioned.
Frequently asked questions
Itinerary, price per person by room type, single supplement, inclusions and exclusions, deposit, final balance date, cancellation terms and validity.
Flights and hotels change price until booked, so the quote is confirmed only once services are reserved.
An extra charge for travellers who want a room to themselves when prices are based on sharing.
In the EU and UK, package travel rules give travellers extra protections. Check the rules where you sell.