Quotation Template for Personal Trainers
Free quotation template built for fitness and wellness coaching
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Valid for 30 days. Programme pricing assumes the block of sessions shown; missed sessions are rescheduled once where possible.
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Page
“Fit to content” ends the page where your quote ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
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Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
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Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
Personal training quotes and coaching packages
People rarely buy single personal training sessions - they buy a programme with a goal. This quotation template for personal trainers and wellness coaches is laid out around packages: sessions per week, session length, the initial assessment, nutrition or online coaching extras, package expiry and cancellation rules, with a price per session that shows the value of committing. The sample prices a block of sessions with a nutrition plan, showing how a programme price is presented.
How to use this tool
- Open the training quoteThe Fitness & Wellness pack starts with a block of sessions and a nutrition plan.
- Build the programmeSet sessions per week and their length, the initial assessment, any nutrition or online coaching, the package expiry and cancellation rules.
- Send it to your clientShare the quote so the client can commit to the programme online.
Build packages around a goal
Quote a 6- or 12-week programme with sessions per week and a clear goal, such as "12 weeks, two sessions a week, strength and mobility". Include the starting assessment and a review at the end. Show the per-session price inside the package beside the single-session price, so the saving is obvious without a hard sell.
Health screening, cancellations and expiry
- A pre-exercise health questionnaire, such as a PAR-Q, before the first session.
- Cancellation notice - commonly 24 hours - and late-cancel charges.
- Package expiry, for example 8 weeks for a 10-session pack.
- Location: gym, home visit (with travel), outdoors or online.
- Optional extras: nutrition plans, app programming, check-in calls.
Key features
- Programme pricing built around the client’s goal, not single sessions.
- Expiry and late-cancellation rules agreed before the first session.
- Suits personal trainers, yoga teachers and wellness coaches.
Common uses
- Personal trainers quoting 12-week programmes.
- Yoga and pilates teachers quoting private classes.
- Online coaches quoting monthly coaching.
- Corporate wellness providers quoting group sessions.
Tips for better results
- Quote a goal-based programme, not single sessions.
- Include an assessment at start and end.
- Put the cancellation and expiry rules on the quote.
Mistakes to avoid
- Packages with no expiry.
- No health screening before training starts.
- Unclear late-cancellation charges.
Frequently asked questions
As programmes with a set number of sessions over a period, with a lower per-session price than single sessions.
Programme length, sessions per week, session length, assessment, extras, location, price, payment terms, cancellation and expiry.
It is standard practice to use a pre-exercise screening form, such as a PAR-Q, before training a new client.
Yes - an expiry date keeps clients consistent and your schedule predictable.