Quotation Template for Photographers
Free quotation template built for photography and video
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Valid for 30 days. The date shown is held tentatively and is only confirmed once this quote is accepted and a deposit received.
Your work is kept on this device as you type - it will not appear on other devices. Sign in to keep quotes in an account.
Page
“Fit to content” ends the page where your quote ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Prepared for
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
Photography quotes: packages, coverage and licensing
Clients comparing photographers look at three things: hours of coverage, how many edited images they get, and when. Commercial clients add a fourth - where they can use the photos. This quotation template for photographers is built around packages with those details stated plainly, plus travel, extras and the retainer needed to book the date. The sample is a full-day package with an edited gallery, showing how coverage and deliverables are listed.
How to use this tool
- Open the photography quoteThe Photography & Videography pack starts with full-day coverage and an edited gallery.
- Describe the packageState the hours of coverage, the number of edited images, delivery time, travel costs, extras and, for commercial work, the usage licence.
- Ask for the retainerAdd the retainer needed to hold the date, then send the quote for the client to accept.
Build packages around coverage and deliverables
- Coverage hours and what that includes (getting ready, ceremony, reception).
- Number of edited images, and delivery time - for example 4 to 6 weeks.
- Second shooter, engagement session, album or prints as add-ons.
- Travel beyond a stated distance, and accommodation if needed.
- Retainer to secure the date and when the balance is due.
Licensing for commercial shoots
For product, brand and corporate work, price the licence as well as the shoot: the media (web, social, print, advertising), the territory and the duration. A one-year web licence costs less than unlimited advertising use, and stating it on the quote stops images appearing on billboards for a social-media price. Day rates for the shoot and editing per image are clearer than an all-in number.
Key features
- Coverage, image count and delivery time stated plainly.
- A licensing line for commercial and product shoots.
- The booking retainer and balance dates agreed in writing.
Common uses
- Wedding photographers sending package options.
- Product photographers quoting per-image pricing and licences.
- Corporate headshot sessions for teams.
- Event photographers quoting coverage by the hour.
Tips for better results
- Offer three packages with a clear middle choice.
- State delivery time for edited images.
- Quote commercial licences separately from the shoot fee.
Mistakes to avoid
- No image count, which leads to "where are the rest?".
- Commercial work with no licence terms.
- Booking a date without a retainer.
Frequently asked questions
Coverage hours, number of edited images, delivery time, add-ons, travel, licence (for commercial work), retainer and payment schedule.
By usage - media, territory and duration - priced separately from the shoot and editing.
Yes. A retainer secures the date; say whether it is refundable.
Often 7 to 14 days for popular dates, since you may receive other enquiries for the same day.