Quotation Template for Couriers
Free quotation template built for transport and delivery
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
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Page
“Fit to content” ends the page where your quote ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Prepared for
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
Freight and transport quotes
Shippers compare freight quotes on the all-in price, transit time and what happens if something goes wrong. This quotation template for couriers, hauliers and freight forwarders is set up to state the shipment clearly - weight, dimensions, pallets, collection and delivery points - and price the base rate, surcharges and optional insurance separately, with the transit time and validity. The sample prices a linehaul move with a fuel surcharge, showing how the base rate and extras are split.
How to use this tool
- Open the freight quoteThe Transportation & Logistics pack begins with a linehaul rate and a fuel surcharge.
- Describe the shipmentEnter weight, dimensions or pallets and the collection and delivery points, then price the base rate, surcharges and optional insurance.
- Add transit time and validityState the transit time and how long the rate is valid, then send the quote.
Weight, dimensions and accessorial charges
Carriers commonly charge on the greater of actual weight and dimensional (volumetric) weight, so quote from both and show which applies. Then list accessorial charges individually - liftgate, residential delivery, inside delivery, waiting time, a fuel surcharge - because those are where final bills drift away from the quote.
Transit time, insurance and terms
- Service level and estimated transit time.
- Collection and delivery windows, and booking requirements.
- Liability limits and optional cargo insurance.
- Customs clearance, duties and the Incoterm for international moves.
- Validity of the quote and of any fuel surcharge.
Key features
- All-in pricing shippers can compare against other carriers.
- Surcharges and insurance shown separately from the base rate.
- Transit times and validity agreed before collection.
Common uses
- Haulage companies quoting full or part loads.
- Couriers quoting regular delivery contracts.
- Freight forwarders quoting international shipments.
- Removal companies pricing a house or office move.
Tips for better results
- Show actual and dimensional weight.
- List every accessorial charge.
- State liability limits and offer insurance.
Mistakes to avoid
- Quoting a base rate without surcharges.
- Ignoring dimensional weight.
- No validity date while fuel prices move.
Frequently asked questions
Usually days rather than weeks, because fuel surcharges and carrier capacity move quickly. State the expiry date, and say that the price assumes the declared weight and dimensions so a re-weigh at the depot can be billed at the quoted rate.
A billing weight based on a package's size. Carriers commonly charge the greater of actual and dimensional weight.
Shipment details, weight and dimensions, service and transit time, base rate, surcharges, insurance, customs terms and validity.
Extra services beyond basic transport, such as liftgate, residential delivery or waiting time.
Offer it as an option and state the carrier's standard liability limit.