Free Construction Invoice Template
An invoice template for contractors, with the line items and payment terms this trade uses already filled in. Edit it here and download a PDF.
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Thank you for your business
Payment due upon completion of this milestone. A 10% retention applies until final inspection.
Your work is kept on this device as you type - it will not appear on other devices. Sign in to keep drafts in an account.
Page
“Fit to content” ends the page where your invoice ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Bill to
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
About this construction invoice template
Construction invoices are checked against a contract, a schedule of values and often a lender's draw process. This construction invoice template is set up for contractors and subcontractors billing labour, materials and progress payments - with the contract value, work completed to date, previous payments and retention laid out so the owner, architect or main contractor can approve it quickly. It starts with site preparation and concrete and rebar materials, the first lines of a typical progress claim.
How to use this tool
- Choose a contractor layoutPick a Construction & Contracting design with space for the project and contract details.
- Show progress to dateEnter the contract value, work completed this period and to date, previous payments, retention held and any approved change orders.
- Submit it for approvalDownload the PDF and send it to the owner, architect or main contractor with any supporting documents.
Progress billing and retention
On larger jobs, invoice the percentage of each part of the work completed this period, against the contract value. Many contracts withhold retention - often 5% to 10% - from each payment until completion. Show the gross amount, the retention withheld, previous payments and the net amount due. In the US, projects administered by architects often use the AIA G702 and G703 forms for this; the same logic works on a simpler invoice.
Change orders, materials and lien rights
In many US states, subcontractors and suppliers must send preliminary notices early in a job to protect their mechanics' lien rights, and owners may ask for lien waivers with each payment. The deadlines differ by state, so check them before the first invoice.
- Approved change orders as separate lines with their reference numbers.
- Materials stored on site, if your contract allows billing for them.
- Labour hours by trade for time-and-materials work.
- The project address and contract or job number on every invoice.
Key features
- Progress billing laid out the way owners and lenders approve it.
- Retention and change orders shown separately from the base contract.
- Labour and materials on clear, checkable lines.
Common uses
- Builders invoicing monthly progress on a renovation.
- Subcontractors billing a main contractor with retention.
- Trades invoicing time-and-materials repairs.
- Contractors billing approved change orders.
Tips for better results
- Match line items to the schedule of values.
- Show retention withheld and the running total.
- Invoice change orders only once approved.
Mistakes to avoid
- Billing unapproved changes.
- Missing the job number, so the invoice cannot be routed.
- Ignoring lien notice deadlines.
Frequently asked questions
A percentage of each payment held back until the work is complete and accepted, then released.
Standard US forms for applying for progress payments: the application summary and the continuation sheet listing each item of work.
As a separate line citing the approved change order number and amount.
In many US states, yes, within set deadlines. Rules differ by state.
Construction invoicing separates labour from materials, and often holds back a retention percentage until the work is signed off - typically released weeks after completion.
Contracting invoices get compared against the quote line by line. Keep the same line descriptions you used when quoting, or every difference looks like a price rise.