Free Trucking Invoice Template
An invoice template for trucking companies, with the line items and payment terms this trade uses already filled in. Edit it here and download a PDF.
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Thank you for your business
Payment due within 15 days of delivery confirmation. Detention fees apply after 2 hours.
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Page
“Fit to content” ends the page where your invoice ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Bill to
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
About this trucking invoice template
Trucking and transport invoices are paid against paperwork: the rate confirmation agreed with the broker or shipper, and the signed bill of lading or proof of delivery. This trucking invoice template carries those references for each load, along with linehaul, fuel surcharge and accessorials such as detention or lumper fees, so carriers and owner-operators get paid without a back-and-forth. It starts with a Chicago to Dallas linehaul and a fuel surcharge, the core of most load invoices.
How to use this tool
- Choose a trucking layoutPick a Transportation & Logistics design with room for load references.
- Reference the loadEnter the load number, rate confirmation and bill of lading or proof of delivery, then linehaul, fuel surcharge and accessorials such as detention.
- Send it with the paperworkDownload the PDF and send it with the signed proof of delivery to the broker, shipper or factoring company.
Rate confirmation, BOL and proof of delivery
For each load, quote the load or reference number from the rate confirmation, the pickup and delivery locations and dates, and attach the signed bill of lading or proof of delivery. Brokers and shippers generally will not pay without them. Invoice the rate as agreed on the rate confirmation; anything extra needs its own line and, ideally, the broker's approval.
Accessorials and factoring
Many small carriers use factoring companies, which advance cash on invoices. If yours does, the invoice usually must show the factor's remittance details and a notice of assignment; follow your factoring agreement exactly.
- Detention: waiting time beyond the free period, with arrival and departure times.
- Lumper fees for unloading, with the receipt.
- Layover, TONU (truck ordered not used) and extra stops.
- Fuel surcharge as its own line if not included in the rate.
Key features
- Load references that brokers and shippers match before paying.
- Accessorials such as detention and lumper fees itemised.
- Works for owner-operators and small fleets, including factored invoices.
Common uses
- Owner-operators invoicing freight brokers.
- Carriers billing shippers per load.
- Courier firms billing monthly delivery accounts.
- Carriers using factoring for faster payment.
Tips for better results
- Attach the signed BOL or POD.
- Document detention with times.
- Match the rate confirmation exactly.
Mistakes to avoid
- Invoicing without the load reference.
- Claiming detention without time records.
- Wrong remittance details when factoring.
Frequently asked questions
Usually the rate confirmation reference and the signed bill of lading or proof of delivery.
As a separate line with arrival and departure times and the agreed hourly rate.
Selling invoices to a factoring company for an advance; the invoice then shows the factor's payment details.
A fee paid for unloading at the receiver, billed back with the receipt.
Transport invoicing is per job or per mile with surcharges on top, and the surcharges - waiting time, fuel, out-of-hours - are what get queried.
List each job with its date and reference. A transport invoice that shows only a total for the month cannot be checked, so it gets held.