Free Graphic Design Invoice Template
An invoice template for designers, with the line items and payment terms this trade uses already filled in. Edit it here and download a PDF.
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
Your work is kept on this device as you type - it will not appear on other devices. Sign in to keep drafts in an account.
Page
“Fit to content” ends the page where your invoice ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Bill to
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
About this graphic design invoice template
Design invoices rarely arrive as a single bill: there is usually a deposit invoice before work starts, a stage invoice after concepts, and a final invoice on delivery. This graphic design invoice template is laid out for that rhythm, with the project and stage named on each invoice and the balance carried forward so the client's finance team can see where the project stands. It is pre-filled with a logo suite and a typography and colour system, the kind of lines a brand identity project is billed in.
How to use this tool
- Choose a creative layoutPick a Creative & Design template that reflects your own visual style.
- Name the project stageState whether this is the deposit, a stage or the final invoice, list the deliverables and carry forward what has already been paid.
- Bill the usage and sendAdd any licence or usage fee on its own line, then download and send the PDF.
Invoicing design projects in stages
Name the stage in the invoice title or first line - "Invoice 2 of 3: concept approval" - and show the agreed project fee, amounts already invoiced and what remains. A client approving a budget internally can then sign off each invoice without asking for the history. Additional revision rounds or rush fees go on their own lines, referencing the change that triggered them.
Billing for usage and rights
If the price includes a licence, describe it on the final invoice: where the work can be used, for how long, and whether rights transfer on payment. Many designers state that rights pass only when the invoice is paid in full, which gives the final invoice real weight. Keep the full licence terms in your contract and reference it by name or date.
Key features
- Stage invoicing that shows clients where a design project stands.
- Usage and licensing billed separately from design time.
- Templates designed well enough to send to brand-conscious clients.
Common uses
- Freelance designers invoicing a deposit and balance.
- Studios billing a brand identity in stages.
- Illustrators invoicing a publisher for a commission and licence.
- Designers billing extra revision rounds.
Tips for better results
- Reference the proposal or quote number on every stage invoice.
- Show extra revisions as separate, dated lines.
- State when rights transfer.
Mistakes to avoid
- One vague "design services" line for a large project.
- Not showing what has already been invoiced.
- Handing over source files before the final invoice is paid.
Frequently asked questions
In stages: a deposit to begin, an interim payment after concepts, and the balance on delivery of final files.
Summarise them on the final invoice and reference your contract for full terms.
As separate lines naming the round and its agreed price.
Yes - a deposit invoice before work begins is common in design.
Design work is quoted as a package and billed in stages, which is why a deposit line and a balance line are more common here than a single total.
Design invoices are where scope creep shows up. List revisions as their own line with a count, even at zero cost, so the third round is a conversation and not an argument.