Free Retail Invoice Template
An invoice template for retailers, with the line items and payment terms this trade uses already filled in. Edit it here and download a PDF.
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Thank you for your business
All sales are final unless otherwise stated. Returns accepted within 14 days with a valid receipt.
Your work is kept on this device as you type - it will not appear on other devices. Sign in to keep drafts in an account.
Page
“Fit to content” ends the page where your invoice ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Bill to
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
About this retail invoice template
When shops and product sellers invoice other businesses - trade customers, corporate orders, wholesale accounts - the invoice is matched against an order and a delivery before it is paid. This retail and product sales invoice template carries the order number, delivery reference, product codes and quantities so the buyer's check is quick, plus tax and payment terms for account customers. It opens with a mixed order of tees and tote bags, showing how product lines and quantities are listed.
How to use this tool
- Choose a retail layoutPick a Retail & Product Sales design that suits your shop’s branding.
- Match the orderAdd the order number, delivery reference, product codes, quantities and unit prices so the buyer can check it against the delivery.
- Set account termsAdd tax and payment terms for account customers, then download and send the PDF.
Pro forma, invoice and credit note
Product businesses use three related documents. A pro forma invoice is a preliminary bill sent before goods ship, often for prepayment or customs; it is not a demand for payment in the accounting sense. The final invoice is issued when goods are supplied. A credit note corrects or cancels an invoice for returns, short deliveries or price errors. Keep them linked by order number.
Account customers and terms
- Customer account number and their PO number.
- Delivery note number and delivery date.
- Product code, description, quantity and unit price.
- Discounts agreed for the account.
- Terms - for example "30 days end of month" - and the due date.
Key features
- Order and delivery references that make the buyer’s check quick.
- Works for trade customers, corporate orders and wholesale accounts.
- Pairs with pro forma invoices and credit notes from the same generator family.
Common uses
- Shops invoicing a corporate gift order.
- Online sellers invoicing a business buyer.
- Suppliers billing account customers monthly.
- Sellers issuing a pro forma for prepayment.
Tips for better results
- Quote the delivery note number on the invoice.
- Use credit notes for returns, not edited invoices.
- State account terms and the actual due date.
Mistakes to avoid
- Invoicing quantities that differ from the delivery.
- Treating a pro forma as the final invoice.
- No customer PO number on a trade invoice.
Frequently asked questions
A preliminary invoice sent before supply, often for prepayment or customs. The final invoice follows when goods are delivered.
Issue a credit note referencing the original invoice and the items returned.
Payment is due 30 days after the end of the month in which the invoice was issued.
Yes - buyers match codes and quantities against their order and delivery.
Product sales invoices carry quantities and unit prices rather than hours, and usually need a delivery reference so the buyer can match them against what arrived.
Retail invoices are matched against goods received before they are paid. Include the order or delivery reference and you skip an entire round of emails.