Free Photography Invoice Template
An invoice template for photographers, with the line items and payment terms this trade uses already filled in. Edit it here and download a PDF.
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Thank you for your business
Final files are delivered upon receipt of full payment. Usage rights per the signed agreement.
Your work is kept on this device as you type - it will not appear on other devices. Sign in to keep drafts in an account.
Page
“Fit to content” ends the page where your invoice ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Bill to
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
About this photography invoice template
Photographers invoice two different things - their time on the shoot and the right to use the images - and clients tend to see only the first. This photography invoice template keeps them apart: shoot fees and editing as one block, the licence as another with media, territory and term, plus expenses such as studio hire, props and travel. It suits commercial, editorial and event photographers. It is pre-filled with a full-day shoot and retouching, showing how creative fees are separated from the licence.
How to use this tool
- Choose a photography layoutPick a Photography & Videography design that suits your portfolio.
- Separate fee, licence and expensesBill the shoot and editing as the creative fee, the licence with its media, territory and term, and expenses such as studio hire and travel.
- Send it after deliveryDownload the PDF and send it with the gallery link or final files.
Creative fee, licence and expenses
Commercial photographers often split the invoice into a creative or day fee, a usage licence and production expenses. Expenses - assistants, studio, models, location fees, stylists - are typically billed at cost with receipts, or with a stated handling fee. The licence line should describe the usage exactly as agreed, for example "Web and social, North America, 12 months from first use".
Editorial and event invoices
Publications usually pay set editorial rates per image or per day and may require your invoice to follow their template or contributor portal; include the publication, issue and story name. Event clients want coverage hours, images delivered and any overtime. Name the shoot date on every invoice - images are often delivered weeks later, and accounts teams match on the event date.
Key features
- Creative fees and image licensing shown separately, as commercial clients expect.
- Expenses itemised so they can be reimbursed without queries.
- Suits commercial, editorial and event photographers.
Common uses
- Commercial photographers billing a brand campaign.
- Editorial photographers invoicing a magazine.
- Event photographers billing coverage and overtime.
- Photographers billing an extended licence later.
Tips for better results
- Describe the licence in one precise line.
- Attach receipts for expenses billed at cost.
- Include the shoot date and job reference.
Mistakes to avoid
- A single fee with no licence description.
- Absorbing expenses into your day rate.
- No shoot date on the invoice.
Frequently asked questions
The rights the client receives to use the images - media, territory and duration - billed separately from the shoot.
Yes - at cost with receipts, or with a stated handling fee.
Issue a new invoice for the additional usage, referencing the original job.
Often the issue, story and image count, sometimes through their own contributor system.
Photography separates the shoot from the licence, and the licence is where the money usually is - a day rate covers the shoot, the usage rights cover everything after it.
Photography invoices should name the licence term and territory. Without them a client reasonably assumes they bought the images outright.