Free Manufacturing Invoice Template
An invoice template for manufacturers, with the line items and payment terms this trade uses already filled in. Edit it here and download a PDF.
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Thank you for your business
Net 30 terms. Bulk order discounts applied as agreed. Freight charges are additional.
Your work is kept on this device as you type - it will not appear on other devices. Sign in to keep drafts in an account.
Page
“Fit to content” ends the page where your invoice ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Bill to
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
About this manufacturing invoice template
Manufacturing and wholesale invoices are processed by accounts payable teams that match three documents before paying: the purchase order, the goods received note and the invoice. This wholesale invoice template is laid out for that three-way match, with PO and delivery references, product codes, quantities, unit prices and agreed terms, including early-payment discounts. It opens with a machined housing and a finishing process, showing how product codes and revisions are listed.
How to use this tool
- Choose a wholesale layoutPick a Manufacturing & Wholesale design with room for product codes.
- Match the PO and deliveryEnter the purchase order and goods received references, each product code, quantity and unit price exactly as delivered.
- Add terms and freightInclude agreed payment terms, any early-payment discount and freight, then send the PDF.
Passing the three-way match
Accounts payable compares the invoice with the PO (was this ordered, at this price?) and with the goods received record (did this quantity arrive?). Any mismatch puts the invoice on hold. Quote the PO number and line numbers, invoice exactly what was shipped, and use the buyer's part numbers alongside your own if they have them. Short shipments should be invoiced as shipped, with the backorder noted, not invoiced in full.
Terms, discounts and freight
Some regions cap B2B payment terms; the EU Late Payment Directive, for example, limits terms between businesses to 60 days unless expressly agreed and not grossly unfair.
- Payment terms such as Net 30, Net 60 or "2/10 net 30" - 2% discount if paid within 10 days, otherwise due in 30.
- Freight and packaging charges, if not included in the price.
- Incoterm and shipping reference for exports.
- Tax treatment, including resale or export exemptions.
Key features
- Laid out to pass the purchase order, delivery note and invoice match.
- Early-payment discounts and freight terms shown clearly.
- Suits manufacturers, fabricators, wholesalers and distributors.
Common uses
- Manufacturers invoicing retail chains against POs.
- Wholesalers billing account customers.
- Contract manufacturers billing production runs.
- Exporters invoicing overseas distributors.
Tips for better results
- Quote PO and line numbers.
- Invoice quantities as shipped.
- Offer an early-payment discount for faster cash.
Mistakes to avoid
- Invoicing the full PO on a short shipment.
- Prices that differ from the PO.
- No delivery reference.
Frequently asked questions
Accounts payable checks the invoice against the purchase order and the goods received record before paying.
A 2% discount if paid within 10 days; otherwise the full amount is due in 30 days.
Invoice what was shipped, reference the PO lines and note the backorder.
In some regions. The EU Late Payment Directive generally limits B2B terms to 60 days unless otherwise agreed.
Wholesale invoices carry unit pricing with break quantities, and the buyer checks the unit price against the agreed price list before anything else.
Wholesale invoices go into a purchase-order system. If the PO number is missing it will not be entered, whatever else is correct on the page.