Free Freelance Invoice Template
An invoice template for freelancers, with the line items and payment terms this trade uses already filled in. Edit it here and download a PDF.
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Thank you for your business
Payment due within 14 days of the invoice date. A 1.5% monthly fee applies to late payments. Thank you for your business!
Your work is kept on this device as you type - it will not appear on other devices. Sign in to keep drafts in an account.
Page
“Fit to content” ends the page where your invoice ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Bill to
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
About this freelance invoice template
Freelancers lose more money to slow payment than to bad clients. This freelance invoice template is set up to remove the usual reasons an invoice sits unpaid: a missing purchase order number, unclear payment details, no due date, or a client's supplier form that was never completed. It covers day rates, hourly work and fixed-fee projects, for writers, consultants, developers and every other kind of independent professional. It is pre-filled with a strategy workshop and senior consulting hours, so you can see how fixed and hourly work sit on one invoice.
How to use this tool
- Choose a freelance designPick a Freelance & Consulting layout - clean and professional for clients’ accounts teams.
- Add what the client needs to payEnter their purchase order number, your day rate, hours or fixed fee, a due date and your tax details if you are registered.
- Send it with payment detailsAdd your bank details or payment link and send the PDF to the person who pays, not just your contact.
Getting through a client's accounts payable
Larger clients pay through a process: you are set up as a supplier, the invoice is matched to a PO or approver, and payment goes out in a weekly or monthly run. Ask for the PO number and the name of the approver before you invoice, and put both at the top. In the US, clients usually ask freelancers for a Form W-9 before paying and may report payments to the IRS on Form 1099-NEC; elsewhere you may need to provide a tax ID or certificate of self-employment.
Day rates, hours and fixed fees
- Day rate: list the dates worked and the rate per day.
- Hourly: group hours by task or week, with the rate.
- Fixed fee: name the deliverable and reference the agreed proposal.
- Expenses: list separately, with receipts available on request.
Key features
- Removes the usual reasons freelance invoices sit unpaid: no PO, no due date, unclear payment details.
- Day rates, hourly work and fixed-fee projects on the same layout.
- Suits writers, consultants, developers, chefs and every other kind of self-employed professional.
Common uses
- Consultants invoicing monthly days worked.
- Writers invoicing per article or per word.
- Developers invoicing hours against a client PO.
- Freelancers invoicing overseas clients in their currency.
Tips for better results
- Ask for a PO number before you start work.
- Invoice the day the work is delivered.
- State the currency and who pays transfer fees.
Mistakes to avoid
- Invoicing a large company without a PO or approver name.
- Hours without dates or tasks.
- Forgetting expenses until months later.
Frequently asked questions
Often a supplier form, tax details (in the US, a Form W-9) and the client's PO number.
Per project when the scope is clear; hourly or daily when it is not. The invoice should match how the work was agreed.
Bill in the agreed currency, include your bank's international details, and state who pays transfer fees.
As soon as the work is delivered or the agreed period ends, to catch the next payment run.
Freelancers are usually paid on 30-day terms by companies that pay in batches, so an invoice landing on the 2nd and one landing on the 28th can be paid on the same day.
Send the invoice the day the work finishes, not at month end. Most late payment is not refusal, it is having missed a payment run by two days.