Free Legal Invoice Template
An invoice template for law firms, with the line items and payment terms this trade uses already filled in. Edit it here and download a PDF.
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Thank you for your business
Payment due within 15 days. This invoice reflects time billed at the agreed hourly rate.
Your work is kept on this device as you type - it will not appear on other devices. Sign in to keep drafts in an account.
Page
“Fit to content” ends the page where your invoice ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Bill to
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
About this legal invoice template
Legal bills face more scrutiny than almost any other invoice: corporate clients review time entries line by line, and many route them through e-billing systems with their own billing guidelines. This legal invoice template is set up for law firms and solo attorneys billing fees and disbursements - matter details, timekeeper entries with narrative, rates and the application of any retainer held in trust. It starts with a client conference and filing disbursements, a sample of how time and costs are billed separately.
How to use this tool
- Choose a formal layoutPick a Legal Services design with space for the firm, client and matter reference.
- Enter time and disbursementsList each time entry with the date, timekeeper, a clear narrative, hours and rate, then disbursements on their own lines.
- Apply the retainer and sendShow any retainer applied from trust and the balance due, then send the PDF to the client.
Time entries clients accept
Each entry should show the date, the timekeeper, the time in billing increments (commonly tenths of an hour), and a narrative that says what was achieved - "Drafted and revised share purchase agreement, clauses 4-9" rather than "work on SPA". Avoid block billing, where several tasks share one time entry; many corporate billing guidelines reject it.
Corporate and insurance clients often require electronic billing in the LEDES format with UTBMS task and activity codes. If yours do, keep the same codes on the PDF so both versions match.
Disbursements and trust funds
List disbursements - court fees, couriers, expert reports - apart from fees. If a retainer is held in a client trust account, show the trust balance, the amount applied to this invoice with the client's authority, and the balance remaining. Professional rules on trust accounting and billing vary by jurisdiction, so follow your bar's requirements.
Key features
- Time entries with narrative that corporate clients accept on review.
- Billable hours, disbursements and trust funds kept clearly apart.
- Suits law firms, solo attorneys and legal consultants.
Common uses
- Solo attorneys billing hourly matters monthly.
- Firms invoicing fixed-fee transactions.
- Litigation teams billing insurers under guidelines.
- Lawyers applying a trust retainer to an invoice.
Tips for better results
- Write narratives that show value, not just activity.
- Avoid block billing.
- Show trust account movements clearly.
Mistakes to avoid
- Vague entries like "research" with no subject.
- Mixing disbursements into fees.
- Applying trust funds without showing the balance.
Frequently asked questions
Matter details, dated time entries with timekeeper, increments and narrative, rates, fee totals, disbursements, trust account activity and the amount due.
Grouping several tasks under one time entry. Many clients and courts reject it because time per task cannot be checked.
A standard electronic billing format used by many corporate and insurance clients, usually with UTBMS task codes.
Show the trust balance, the amount applied with authority, and the remaining balance.
Legal invoices are billed in time units and often have to itemise disbursements separately from fees, because the two are treated differently for tax and for client accounts.
Legal bills are scrutinised more than any other kind. Narrate what the time bought rather than only the task, because the client is deciding whether it was worth it.