Free Modern Invoice Template
An invoice template for small business, with the line items and payment terms this trade uses already filled in. Edit it here and download a PDF.
100% free. Runs entirely in your browser - your files and data never leave your device and nothing is uploaded to any server.
From
Your Business
#0001
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
Thank you for your business
Payment due within 14 days. Bank transfer preferred - details above. Please quote the invoice number with your payment.
Your work is kept on this device as you type - it will not appear on other devices. Sign in to keep drafts in an account.
Page
“Fit to content” ends the page where your invoice ends, with no blank paper underneath, and lets you set the margins below. Switch to A4 or US Letter when you need a standard sheet for printing or filing.
Your business
Bill to
Details
Table columns (drag to reorder, rename, or add your own - up to 8)
Items
Font
Each template ships with its own typography. Pick a font here to override it everywhere on the page.
Corner style
Rounds or squares the boxes on the page - badge, info cards, table header, totals, notes and payment box. Template keeps each design's own corners.
Page margins (in points; 48 is about 12.7 mm)
About this modern invoice template
Most small businesses do not need accounting software to send a good invoice - they need a clean layout, a numbering habit and the details the customer's accounts team expects. This modern invoice template is a general-purpose starting point for any small business: a crisp layout, your logo and colours, clear payment instructions and a due date that leaves no room for "we didn't know when it was due". It opens with a branding and web design job already priced, so you can see how a two-line invoice reads before you replace it with your own work.
How to use this tool
- Pick a modern designChoose one of the Modern & Bold layouts and set your brand colour and font.
- Number and date itGive the invoice the next number in your sequence, the issue date and a due date, then list what you are billing for.
- Add how to payPut your bank details or payment link under the total, then download the PDF and send it.
The details a valid invoice needs
Exact rules depend on where you are registered, but the core is similar almost everywhere. In the UK, a VAT invoice must show a unique sequential number, your VAT number, the date of supply, a description, the rate and amount of VAT. EU countries require similar details under the VAT Directive. If you are not registered for tax, leave tax lines off rather than showing a zero rate - and never show a tax number you do not have.
- A unique, sequential invoice number.
- Invoice date and, if different, the date of supply.
- Your legal business name and address, plus tax registration if any.
- The customer's name and billing address.
- Description, quantity, unit price and line totals.
- Tax rate and amount, the total, the due date and how to pay.
Payment terms that get you paid on time
Write a real date ("Due 30 April 2027") alongside the terms, because "Net 30" means nothing to a customer who has never seen it. Offer the payment methods customers actually use - bank transfer, card link or a payment QR code - and put the bank details on the invoice itself. For business customers, late payment laws can help: in the UK, the Late Payment of Commercial Debts Act lets suppliers claim statutory interest on overdue B2B invoices.
Key features
- A general-purpose layout for any small business that does not need accounting software.
- Clear payment instructions and due date, the two details that get invoices paid on time.
- Bold, contemporary designs that carry your branding.
Common uses
- New businesses sending their first invoice.
- Shops and service businesses invoicing trade customers.
- Side-hustles that need a professional document occasionally.
- Businesses replacing a word-processor template.
Tips for better results
- Start numbering at a sensible base, such as 1001, and never reuse a number.
- Write the due date as a date, not just terms.
- Add a payment link or QR code to cut the time to payment.
Mistakes to avoid
- Showing tax when you are not registered for it.
- No due date, so the invoice sits in a pile.
- Editing a sent invoice instead of issuing a credit note.
Frequently asked questions
It depends on the country, but usually a unique number, dates, both parties' details, a description of what was supplied, amounts, any tax and your tax registration where required.
Use one unbroken sequence. Prefixes such as the year or a client code are fine as long as numbers never repeat.
Issue a credit note for the incorrect invoice and a new invoice, rather than editing the one already sent.
Often, for business customers. In the UK, statutory interest applies under the Late Payment of Commercial Debts Act; elsewhere, check local law and your terms.
Most small businesses invoice on completion and chase once. Numbering them in an unbroken sequence from the very first one is the single habit that makes the year-end painless.
A generic invoice is fine until you have two clients with the same name. Add a short client code to the invoice number and that problem disappears permanently.